Automating ARD Processes for Maximum Efficiency and Business Results
The Challenge
ARD faced several challenges in managing their property-related processes, including:
Manual handling of documents and workflows, leading to inefficiencies.
Complex routing of paper files around the organization, which slowed decision-making.
Lack of streamlined storage and retrieval for stakeholders.
Key ARD processes that required automation:
New Land Purchase Process
New Building Leasing Process
Renewal Building Leasing Process
Modified Building Process
Retouch Projects Process
Stagnant Land/Building Sales Process
Land Sale Owned Process
The Solution
To tackle these challenges, 4C automated ARD's property processes, allowing seamless document flow and quick access to information.
Key Features of the Automation:
Process Automation: Every critical ARD process, from new land purchases to building leasing and sales, was automated to ensure seamless routing of approvals and decisions.
Document Management: A digital repository was created for easy storage and retrieval of files, accessible by both internal teams and external stakeholders.
Reduction in Manual Input: Minimal human intervention was required, improving efficiency and reducing errors.
Results & Impact
The automation of ARD’s processes resulted in significant improvements in business efficiency and resource allocation:
70% Reduction in Processing Time: Automated workflows significantly reduced the time required for approvals and document handling.
Increased Efficiency: Internal and external stakeholders could access and retrieve documents instantly, streamlining communication and decision-making.
Minimized Manual Workload: ARD experienced a marked reduction in manual labor and paper usage, allowing staff to focus on more value-added activities.
Why 4C?
4C delivered a solution that maximized business results with minimal resources. By automating ARD’s processes, we ensured that they could achieve greater operational efficiency and faster project completion, setting them up for long-term success.